ABL Contract Approval System

Features

The Contract Approval System is a web-based solution built for Asian Bulk Logistic (ABL) designed to streamline and secure the approval process for company contracts. It ensures that every contract follows the correct authorization path, minimizing human error and improving overall governance and efficiency.

Key Features

1. Predefined Approval Tree
To reduce the risk of incorrect approver selection, the system uses a predefined approval tree for each contract type. This ensures that all approvals follow the correct hierarchy and comply with company policies before a contract is finalized.

2. Dynamic Approval Rules
The approval tree can be automatically configured based on several parameters:

• Company – each company entity can have its own approval structure

• Department – different departments can follow unique approval hierarchies

• Contract Value – higher-value contracts may require additional levels of authorization

This flexibility ensures that approval flows are always aligned with organizational rules and financial thresholds.

3. User-Adjustable Approval Suggestions
While the system suggests an approval tree automatically, users still have the flexibility to check or uncheck specific approvers before submission. This allows for customization when necessary, while still maintaining compliance through the predefined structure.

4. Automated Notifications
The system sends real-time notifications to the next approver through email and/or WhatsApp, ensuring that approvals are not delayed. Approvers receive direct links to review, approve, or reject the contract, improving turnaround time and accountability.

Benefits

• Minimizes human error in selecting approvers

• Ensures compliance with company approval policies

• Accelerates contract processing and decision-making

• Provides full visibility and traceability of approval history

• Reduces bottlenecks with instant notification and escalation

Tech Highlights

• Backend: Ruby on Rails

• Frontend: HTML, CSS

• Database: MySQL

• Integration: Email (SMTP API) and WhatsApp API

• Workflow Engine: Custom rule-based approval logic

Purpose

The Contract Approval System helps organizations digitize and control their approval workflow, ensuring every contract is reviewed by the right people according to predefined rules — while still allowing flexibility and speed through user-friendly customization and instant notifications.